AHQ LedgerAHQ Ledger

Accountant mode · for bureaus and in-house accountants

Handle twice the clients. Without twice the chasing.

AHQ Ledger was built inside an accounting bureau, to replace the tools we were paying for. Your clients work in Operator mode, where they can't make accounting mistakes. You work in a real double-entry ledger with AI doing the preparation.

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The math behind a modern bureau

A typical bookkeeper manages 30-40 small companies. With documents arriving by email, AI reading them, banks reconciling themselves and clients confirming their own bills, our target is 60-80 per accountant, with better books, not worse.

Your month, step by step

  1. 1

    Onboard a client

    • Create the company and pick its country package. Chart of accounts, VAT rates and forms load automatically
    • Or upload the client’s own chart of accounts as PDF. AI maps it
    • Migration builder imports trial balance and open sales and purchase invoices
    • Hard stop if receivables or payables don’t reconcile with the balance. You start clean or not at all
  2. 2

    Collect documents

    • Each client has its own inbox for bills. Clients just forward
    • AI extraction of purchase and sales invoices, including photos
    • Bulk import of whole folders
    • Full processing history per attachment
  3. 3

    Reconcile the bank

    • Open-banking feeds per company across Europe, CSV import as fallback
    • AI matching of transactions to open invoices; bank fees and internal transfers recognised automatically
    • Split view: transactions on one side, open items on the other
    • Multi-invoice matching, prepayments, payment reversal that undoes everything cleanly
    • Real bank FX rate used; conversion spread can be booked separately
  4. 4

    Keep the ledger right

    • Editable entries with guard rails, not endless reversals
    • Control accounts: protect AR, AP, VAT and bank accounts from manual postings
    • Period locks per company
    • Fixed-asset register with depreciation runs
    • Transaction search across the whole company
  5. 5

    File and close

    • VAT returns generated per country, file-ready where the authority accepts files
    • EC Sales List and cross-checks between the two
    • Payroll declarations and payroll posting
    • Annual report in the statutory format, with XBRL export where required
    • Trial balance, balance sheet, P&L, equity statement: multi-year, PDF and Excel

Clients who help instead of hinder

Give each client person exactly the access they need.

  • Operator mode for the office manager: invoices, bills, expense approvals, no accounting screens
  • Employee access for staff: expense claims only
  • Reader access for founders and investors: reports only
  • Operators cannot delete, void or post into control accounts, you stay in charge of the books
An accountant smiling, holding a laptop in her office

All clients, one login

  • Switch between companies in one click
  • Different role per company, full on the ones you book, reader on the ones you review
  • Clients in different countries, each with their own country package
  • Multi-currency in every company, no extra module

Partner program for bureaus

You pay the same per-company licence as anyone else, and choose per client how it's billed.

Referral

We invoice your client directly. You receive a recurring commission, paid separately.

Reseller

We invoice you at a partner rate. You invoice your client and keep the margin.

The two money flows are always kept separate, clean for VAT, clean for your books.

Our commitment to partner bureaus

  • Two separate companies. The software is run by a separate legal entity from our own accounting service. Partner bureaus contract with the software company only.
  • Your clients' data is not our sales list. Data of companies you bring stays with the software company and is never passed to our accounting service.
  • The client owns the data. Every company signs its data agreement directly with the software company, so no one can take a client's books hostage, and access follows the engagement.
  • No lock-in. Complete company archive downloadable at any time.

Switching from your current tool

We migrate client by client, mid-year if needed. Opening balances, open receivables and payables, contacts and charts of accounts come across, from a file export or, for some tools, directly via their API. Every migration ends with a reconciliation check.

Book a partner demo

45 minutes with our founder, an accountant. We'll bring one of your client scenarios and run it live.

Book an intro callSee how it works